Travel and local
Your city, your trips and who is near you.
Who is around
Hyattsville, United States
2 residents · 0 visiting in the next 30 days
Washington, United States
2 residents · 0 visiting in the next 30 days
- Example
CRA, Visiting
A city on your next visit
Looking for a coffee and a local tip after the site visit.
- Example
CRC, Living here
Your home city
Happy to point a visiting colleague towards a good lunch spot.
- Example
PM, Moving here
Your next home
Getting to know the research community before the move.
Cards like these appear with real residents when your city opens.
Trip types and checklists
Site initiation visit
- Confirm the agenda and who attends with the coordinator.
- Send what you expect in the regulatory binder ahead of the visit.
- Have the delegation log and training records ready for signature.
- Check where study drug is stored and look at the temperature log.
- Make sure lab kits and manuals are on site.
- Walk through the consent version and how consent will be taken.
- Agree the source document plan before you leave.
- Confirm EDC access and training for everyone who needs it.
- Talk through the first-patient timeline and how they will recruit.
- Draft the follow-up letter the same day.
Monitoring visit
- Send the confirmation letter with what the site should pull.
- Read your previous action items before you walk in.
- Check the subject list and visit windows.
- Do consent for new subjects first.
- Keep SDV to the scope in the monitoring plan, not more.
- Reconcile study drug accountability.
- Cross-check SAE reports against the source.
- Log deviations with their dates.
- Go through open queries with the coordinator in one sitting.
- Book ten minutes with the PI.
- Send the follow-up letter within the plan's timeline.
Close-out visit
- Close every query or document why it stays open.
- Do the final study drug reconciliation and document return or destruction.
- Get final drug accountability signed.
- Check every SAE is reported and reconciled.
- Make sure essential documents are complete and filed.
- Confirm record retention with the site in writing.
- Confirm the final status of every subject.
- Tell the site the rules for publication and audit contact.
- Send the close-out letter.
Co-monitoring or training visit
- Agree the objectives with the lead before the day.
- Decide who leads which part of the visit.
- Book the room and the time with the site.
- Observe first, correct later.
- Keep a short list of what went well and what to work on.
- Give feedback in private.
- Put the feedback in writing the same day.
- Keep competency notes generic.
Audit or inspection prep
- Bring the delegation log up to date.
- Bring training records up to date.
- List consent versions by subject.
- Complete study drug accountability.
- Check the TMF or site file index against what is filed.
- Run a one-hour rehearsal with the PI and the coordinator.
- Assign a room and a runner.
- List escalation contacts and who calls whom.
Conference
- Pick sessions by your function, not by the famous names.
- Choose three people to meet and name them in your own notes.
- Share your card through your Trial City link.
- Write one note per session, the same day.
- Check who from the city is attending on the city page.
- Plan one meal with someone you have not met.
- Pack chargers, cards and comfortable shoes.
- Send a follow-up message within a week.
Other
- Write down why you are going in one line.
- Confirm the time and the address the day before.
- Check travel and a backup if the flight is late.
- Bring what you need to work offline.
- Note who you met and one thing to follow up.
- Write it up the same day.
- File your expenses within the week.
- Tell someone where you are.